Devanshu Negi
🌏 New Delhi, India

Devanshu Negi – IT Project Coordinator

ServiceNow · Freshworks · ITSM · Lean Six Sigma

9 years of global experience — built on Talent Acquisition, now driving IT Project delivery across ServiceNow, Freshworks, and ITSM ecosystems. From sourcing niche tech talent across 4 EU regions to managing end-to-end IT projects across India, APAC, EMEA & US for Amazon, Hays, Randstad, and AHEAD.

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Years Experience
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Global Regions
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DocuSign Packages
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LinkedIn Recommendations
Portfolio last updated:  ·  Delhi-NCR, India

Companies Worked With

A career spanning global enterprises — from Fortune 500s to specialist consultancies — across IT project delivery, talent acquisition, and operations.

Built for Complex, Global Projects

I am a results-driven professional with 9 years of global experience across two domains that intersect naturally: Talent Acquisition Coordination as my foundation, and IT Project Coordination as my current direction. At Hays, I simultaneously handled both roles — managing Talent Acquisition for Honeywell EMEA while also coordinating IT Project work for the DIS department, giving me a rare dual perspective that now powers my IT project delivery.

Over the last 3+ years, I have transitioned into IT Project Coordination, specialising in ServiceNow, Freshworks (FreshService, Freshdesk), ITSM process design, and software license management across India, APAC, EMEA, and the US. I hold a Lean Six Sigma Black Belt, Value Stream Mapping, and Scrum Fundamentals certification — translating methodology into measurable outcomes.

Colleagues consistently highlight my ability to bring clarity under pressure, own outcomes end-to-end, and drive process improvement with a calm, structured, and collaborative approach across global teams.

🗂️
Project Coordination
End-to-end lifecycle management, timelines, stakeholder updates and delivery accountability.
🔧
ITSM & Tooling
ServiceNow, FreshService, Freshdesk — implementation, optimisation and user adoption.
📊
Data & Reporting
Power BI dashboards, burndown charts, and KPI reporting that drive informed decisions.
🌐
Global Execution
Cross-regional coordination across India, APAC, EMEA and US — bridging time zones and cultures.

Where I've Delivered Impact

🏢
IT Project Coordinator
May 2025 – Present
AHEAD Gurugram, India · Intelligent Operations Practice
  • Coordinate ServiceNow implementation projects — maintaining all project records, status reports, burndown charts and performance metrics for stakeholders and clients.
  • Facilitate internal meetings, capture decisions, and track action items ensuring full accountability across cross-functional teams in Agile/DevOps environments.
  • Drive global collaboration with international teams to streamline administrative processes and support project closure with lessons-learned documentation.
🌍
Project Specialist — Media & Software Licensing
Aug 2024 – Apr 2025
Randstad Enterprise Hyderabad, India · Global Media Team
  • Managed full lifecycle of global media channels — LinkedIn, Seek, JobsDB, Vietnamworks — from procurement through technical support across US, APAC, and EMEA.
  • Administered software license allocation via Freshdesk, tracking spend and optimising utilisation to control media budget across global operations.
  • Generated analytical reports and data insights to assess media campaign effectiveness, informing procurement decisions for regional stakeholders.
💼
Talent Acquisition Coordinator & IT Project Coordinator — Dual Role
Sep 2022 – Aug 2024
Hays Business Solutions Noida, India · Two Consecutive Projects
🎯 Project 1 — Talent Acquisition · Honeywell EMEA (4 EU Regions)
  • Led niche tech talent sourcing across 4 EU regions (Western, Central, Eastern Europe & UK) for Honeywell, delivering hard-to-fill engineering and technology roles at pace for EMEA hiring managers.
  • Applied data-driven TA methodology — leveraging Boolean search, LinkedIn Recruiter, and ATS tools — praised by direct manager as "outside the box" in candidate engagement and market mapping.
  • Collaborated with a pan-European recruitment team including Recruitment Partners, TA Leads, and Employer Branding — consistently meeting SLAs for EMEA-level niche roles under tight timelines.
💻 Project 2 — IT Software License Management · DIS Department
  • Standardised FreshService ticketing procedures for the entire DIS department, improving ITSM process efficiency and user adoption — recognised by senior leadership for cost savings and streamlined operations.
  • Managed end-to-end FreshService license renewal across US, APAC, and EMEA — tracked 51 DocuSign packages through structured follow-ups with zero missed closures.
  • Served as technical bridge between business, IT, and Finance — translating requirements, managing cross-functional stakeholder communications, and ensuring budget compliance and timely payments.
🏥
Recruitment Consultant — Healthcare Staffing
Dec 2021 – Sep 2022
Greenstaff Medical Noida, India · US Healthcare Division
  • Managed end-to-end recruitment for high-acuity US nursing roles (ICU, ER, L&D, Psychiatric) using data-driven sourcing methodologies.
  • Upheld NCAGE & SAM certification compliance standards, ensuring quality and regulatory adherence throughout the recruitment lifecycle.
🏦
Account Manager Consultant
Jan 2020 – Dec 2021
Encore Capital Group India · US Financial Operations
  • Served as final negotiator between banks and consumers on credit card delinquency cases — managing complex, high-stakes discussions to reach resolution and avoid legal escalation.
  • Applied ethical debt collection techniques in full compliance with FDCPA (Fair Debt Collection Practices Act) regulations of the United States, ensuring zero compliance violations.
  • Handled highly confidential financial data with strict discretion, leveraging Microsoft Office Suite (Word, Excel, Access) for documentation, reporting and case management.
📦
Account Manager
Sep 2016 – Jul 2019
Amazon Bengaluru, India · Customer Account Management
  • Served as lead point of contact for global customer accounts, managing reimbursements, issue escalations, and service quality in a high-volume multinational environment.
  • Developed cross-functional collaboration skills and business development instincts that underpin current project management approach.

Key Projects Delivered

⚙️
ServiceNow Implementation Coordination
2025 – Present
AHEAD Intelligent Operations Practice · ITSM · Agile
  • Coordinating end-to-end ServiceNow implementation project — managing project records, risk logs, status reports, and burndown charts for senior stakeholders across APAC, EMEA, and US regions.
  • Supporting PMO governance by tracking action items, decisions, and milestone delivery across cross-functional Agile and DevOps teams in a global IT environment.
  • Driving stakeholder management and reporting — producing weekly project dashboards, facilitating sprint reviews, and ensuring on-time delivery against project schedule baselines.
🔧
ITSM Process Improvement — FreshService Standardisation
2023 – 2024
Hays Business Solutions DIS Department · ITSM · Process Improvement
  • Led FreshService ITSM ticketing standardisation across the entire DIS department — redesigned workflows, SLA structures, and ticket categorisation to improve service delivery efficiency.
  • Delivered measurable cost savings and process improvement recognised formally by senior leadership — reducing resolution time and increasing ticket closure rates across the department.
  • Acted as ITSM project coordinator bridging IT, Business, and Finance teams — translating technical requirements into operational workflows and ensuring full stakeholder alignment.
📋
Global Software License Management — Multi-Region Rollout
2023 – 2024
Hays Business Solutions US · APAC · EMEA · DocuSign · Freshservice
  • Managed end-to-end software license renewal project across US, APAC, and EMEA — tracked 51 DocuSign packages through structured follow-up cycles with zero missed closures.
  • Coordinated cross-functional stakeholder communication across Finance, IT, and Legal teams in 3 global regions — ensuring budget compliance and on-time license activation.
  • Built and maintained project tracking dashboards in Excel and Freshservice — providing real-time visibility on renewal status, spend, and risk to senior leadership.
🌍
Global Media Channel Management & Reporting
2024 – 2025
Randstad Enterprise Global Media Team · Freshdesk · Analytics
  • Managed full project lifecycle of global media platforms — LinkedIn, Seek, JobsDB, Vietnamworks — across US, APAC, and EMEA, coordinating procurement, technical support, and vendor management.
  • Produced analytical project reports and KPI dashboards assessing media spend effectiveness — informing procurement decisions for regional business stakeholders.
  • Administered software license allocation via Freshdesk — tracking utilisation, optimising spend, and maintaining budget compliance across global operations.

Skills & Toolset

🗂️ Project Management
Project Coordination Agile / Scrum PMO Support Timeline Management Risk Mitigation Project Closure Lessons Learned
🔧 ITSM & Platforms
ServiceNow FreshService Freshdesk Freshchat Jira DocuSign
📊 Data & Reporting
Power BI Excel (Advanced) Burndown Charts KPI Dashboards Data Analysis Budget Tracking
🏆 Methodologies
Lean Six Sigma BB Value Stream Mapping DevOps Process Improvement Stakeholder Mgmt License Management

Certifications & LinkedIn Recommendations

"Your key contributions: Standardizing the Ticketing Procedure — making processes efficient and user-friendly; Managing Licenses — ensuring compliance and optimized resources; Cost Effectiveness — leading to significant cost savings for the entire department."

PT
Praveen Tiwari PMP®, ITIL® in
Associate PM · HCL & Hays · India
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"Devanshu has been an exemplary professional — blending professionalism, technical expertise, and exceptional work ethic with strong understanding of Freshservice. His Power BI and Excel skills provide valuable insights that support informed decision-making."

NB
Nitin Baijal in
ServiceNow Admin · Scrum Master · ITIL · India
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"Devanshu coordinated end-to-end renewal activities across US, APAC, and EMEA — managing 51 DocuSign packages with structured follow-ups and clear status reporting. He demonstrated strong understanding of process flow, data accuracy, and dependency management."

VG
Vikas Kumar Gupta in
Payroll Operations · Hays · India
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"He has been an exceptional asset. His dedication, proactive approach, and organizational skills stood out from day one — always seeking ways to improve processes. I highly recommend Devanshu to any organization seeking a skilled, reliable, and forward-thinking professional."

DY
Dinesh Kumar Yadav in
Senior Technology Leader · CSPO® · India
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"Devanshu has a great ability to balance technical details with practical solutions. What stands out most is his leadership potential — strong communication, problem-solving skills, and the ability to see the bigger picture while managing details."

AS
Aditi Seal in
Project Coordinator / PM · AHEAD · India
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"Devanshu's attention to detail and willingness to collaborate to solve problems makes him a fantastic asset to any organisation. He always sees work items through to resolution with a fantastic attitude."

DK
Debbie Kirby in
Senior Projects Manager · United Kingdom
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"Devanshu is an excellent tech recruiter who goes the extra mile to hunt niche talent, always looking for outside the box methods of engaging with top candidates. He fully embraces data-driven TA methodology and is a strong advocate of technology in recruitment."

AK
Aleksander Koziel in
Trilingual TA Expert · Poland / EMEA
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"His organisational skills, efficiency and attitude are world-class. He managed to deliver great quality candidates for many EMEA level niche roles, at a fast pace. I highly recommend Devanshu as a strong Talent Acquisition Consultant — an asset for any Recruitment team!"

IP
Ionut Petre in
TA & EB Leader · Honeywell · Romania / EMEA
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"He is one of the most professional, kind and conscientious person I have had the opportunity to work with. Devanshu makes sure that the recruitment process goes smoothly — asking the right questions during screening and preparing detailed notes about applicants."

MB
Milena Bochen in
Project Coordinator · Exact × Forestall · Poland
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"Devanshu was always exceptionally professional and delivered on project demands every time. His detailed approach and communication skills helped expedite project completion and increased candidate satisfaction."

RS
Radovan Sević in
Recruitment Team Lead · CEE Region · Serbia
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"Devanshu is one of the most professional recruiters I have had the pleasure of working with — supported me on many positions across various countries and handled the pressure and workload with relative ease!"

AL
Arya Lajevardi in
TA Lead · Western Europe · Honeywell
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"Devanshu is an excellent sourcer. During our cooperation for Honeywell, he perfectly operates his duties and meets deadlines, suggests appropriate solutions to improve the recruitment process. The collaboration is prompt, clever and top-notch."

MJ
Maria Jaworska in
HRSD · Fortrea · Poland / EMEA
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Let's Build Something Great

Open to IT Project Coordinator opportunities globally. The best way to reach me is via email — I respond within 24 hours.